Procurement / Logistics and Administrative Coordinator – Oxfam

OXFAM PURPOSE:
To work with others to find lasting solutions to poverty and suffering.

JOB PURPOSE:
To play a leading role in support to the procurement within the country office and partners alike in meeting internal and external procurement and supply value chain for effective and efficient programme delivery, coordinating Oxfam’s programme activities relating to Supply and Logistics both in Abuja, Kebbi and Adamawa. ‘Supply and Logistics’ refers to a broad set of operational and support activities related to requirements planning, procurement and delivery of materials and services, management of fleet and transport.

REPORTING LINES:
Post holder reports to: Business Support Manager (BSM). Staff reporting to this post: Two or more staff

BUDGET RESPONSIBILITY: None but strategic monitoring and probity requirement

KEY RESPONSIBILITIES:
· Overall management and implementation of country logistics / supply policy ensuring that authority and procedures are adhered to and followed, to promote and integrate their best practice into the Country programmes
· Monitor actions agreed by management in their monthly, quarterly management reports and flag exceptional issues arising from this analysis with country and line management
· To ensure the development and maintenance of a database of appropriate suppliers, equipment and specifications able to supply Oxfam programmes and to share and promote this information with the staff and partners and other technical staff review the quality and accuracy of asset and stock verifications
· In conjunction with the BSM develop capacity building & succession plans and related staff development activities to support
· To travel to the field and partners’ offices as required supporting the effective delivery of the role.
· To carry an appropriate risk assessment aim to strengthens the compliance and plan to overcome weaknesses of country logistics operations
· Support staff in the country to monitor and comply with the restricted funding from day to day by appropriate us e of checklist that monitors programme, finance and logistics requirements
· Develop procurement plan, monitor implementation and update regularly
· Review overdue, due and in process logistics for adequacy of resources to complete, assess underlying issues making them overdue, how to resolve, and ensure good communications with line managers to achieve this
· Develop and agree priorities for assuring quality and respecting donor requirements.
· Review & sample contract project documentation to ensure that key documentation such as proposals, contracts, amendments, reports, budgets, spend reports and other grant management documentation is

Ø Easy to access in relevant and appropriate formats
Ø Complete and accurate
Ø Properly supported and evidenced
Ø Procurement & tendering processes and procedures have been followed
Ø Warehouse and Asset management policies have been correctly observed
Ø Correctly allocated to contracts
· Any other duties as agreed with line manager and included in performance objectives

SKILLS AND COMPETENCE:

Essential
Highest levels of personal integrity and accountability
· Master degree in procurement/logistics/business or equivalent
· At least five years experience in procurement/logistics and working with institutional donors environments
– Strong understanding of best practice logistics/financial systems and policies/procedures
· An understanding and experience of auditing techniques and tools
· Good grasp of institutional donor requirements
· Proven experience of managing funds raised from institutional donors such as EU, ECHO, OFDA, DFID,
· Experience of capacity building in relation to procurement/logistics development and administration as well as coaching and mentoring skills
· Strong project management and presentation skills
· Experience and ability to contribute to cross-departmental projects
· Proven knowledge and experience of computerised contract and logistics systems as well as advanced Excel skills
· Demonstrable experience with tender and consortium bid budget development and financial management
· At least two years working in a supervisory position
· Ability to delegate, coach and develop staff
· Ability to work on own and as a team player
· Ability to manage competing priorities and produce consistent high level outputs
· Good analytical, reporting and financial skills
· Thoroughness and attention to details
· Excellent communication & interpersonal skills
· Able to identify, prioritise and recommend actions to mitigate risk
· Fluency in verbal and written English

Desirable
· Knowledge of West African local laws related to finance
· Proven skills in motivating multi cultural and multi sectoral teams
· Ability to communicate potentially sensitive information appropriately, both verbally and in written form
· Awareness of gender equity principles and commitment and interest in developing these within Oxfam

How to Apply
If you are interested in on of these positions, please email your application letter and curriculum vitae in English to oxfamgbnigeria@oxfam.org.uk to the attention of the Recruiter, not later than July 6, 2015

For enquiries contact dnwankwo1@oxfam.org.uk for Oxfam,info@dexcentre.org, for DEC-Bauchi and crudanhq@gmail.com for CRUDAN
Please note that applications sent to this enquiry email will be disqualified.
OXFAM IS AN EQUAL OPPORTUNITY ORGANISATION; QUALIFIED FEMALE CANDIDATES ARE ENCOURAGED TO APPLY.

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