Executive/Personal Assistant to work directly with the CEO.
The successful candidate will work directly with the managing director to provide quality management support and assistance including responding to and relaying messages to the appropriate party.
The person will have access to confidential information, requiring absolute discretion at all times.
Essential Duties & Responsibilities
Support the MD to manage work schedule and activities
Organize and attend meetings and ensure the MD is well prepared for meetings; document meeting minutes, where appropriate
Arrange travel, visas and accommodation and occasionally, travel with the MD to take notes or dictation at meetings or to provide general assistance during presentations
Screen phone calls, inquiries and requests, and handle them when appropriate
Meet and greet visitors at all levels of seniority
Organize and maintain the MD’s diaries and appointments
Deal with incoming email and correspondence on behalf of the MD
Produce documents, briefing papers, reports and presentations as required
Provide Administrative support for the effective running of the Office of the CEO.
Conserves MD’s time and promotes the corporate image by representing the Director internally and externally; providing liaison between the Director, key executives, and employees
Supports all aspects of the Managing Director’s work including appointments in addition to managing dates, producing agendas, minutes and all key paperwork for meetings.
Document minutes of all meetings as directed by the Managing Director. Undertake mailings and communication as directed by the Managing Director
To oversee coordination and collation of quarterly reports for Directors
Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
Ensure necessary records are maintained that can readily provide current, accurate and accessible information
Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder.
Other duties as assigned.
Minimum of HND/B.Sc in any discipline with a minimum of 4-5 years’ experience including (2-3 years in a personal assistant role)
Excellent written and verbal communication skills
Excellent computer skills. Ability to use Microsoft packages
Attention to detail
Method of Application
Interested and qualified candidates should send their CV to: firstname.lastname@example.org using the Job Title as subject of the email.