Organisation Background
Founded in 2011, the International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training.
INSO services help NGOs with their day-to-day risk management responsibilities and improve their overall situational awareness to support evidence-based humanitarian access decisions.
The Organisation has grown from innovative start-up to become a globally recognised charity and a highly-valued component in the humanitarian safety coordination system.
The strong focus on humanitarian principles and exclusive NGO-only membership criteria have meant that INSO is now accepted as a standard component of modern humanitarian response offering independent frontline reporting and coordination services that save lives, strengthen operational practice and enable humanitarian access.
Today the organisation provides daily support to more than 800 NGOs in eleven of the world’s most insecure countries and has earned a strong reputation for performance, principles & professionalism.
Nigeria Country Office
Since becoming registered in Nigeria, INSO has developed a strong country wide approach, supporting NGOs working on Lake Chad Basin Crisis from all neighbouring countries. The coordination office operates from Abuja overseeing two operational offices in Maiduguri, Nigeria and in Maroua, Cameroon.
We are seeking an experienced individual to join our team as Regional Administration Manager (RAM) to be based in Abuja, with regular travels in North Eastern Nigeria and Cameroon.
Job Summary
The Regional Administration Manager (RAM) has the responsibility to implement, enforce and monitor INSO standard operating procedures in finance, accounting, administration, human resources, logistics matters (including procurement) at the programme level for INSO operations in Nigeria and Cameroon.
The RAM will also supervise, train and orient the logistics, administration, finance and HR teams in both countries, oversee the accounting and review financial reports as per INSO’s and donor’s requirements.
Management Line
The RAM reports hierarchically to the Country Director, and functionally to the Finances Director (Chief Admin Officer) and the Director of HR.
The RAM is the hierarchical and functional supervisor of both Country Administration Managers (CAM) for INSO Cameroon and INSO Nigeria.
Major Responsibilities:
Oversee the finance, administration, HR and logistic departments of the program. Amongst other tasks, the RAM supervises, supports and provides guidance to the CAMs (who are in charge of payrolls, procurement, HR, Finances, Logistics, Contracts, and liaison with local authorities); responsible for local staff recruitment of the administrative, finance, HR and logistics department; and develops and delivers a training program for that team.
Follow and enforce the finance reporting schedules to headquarter, donors and local authorities. The RAM is directly responsible for financial audits, budget monitoring and donor financial reporting for Nigeria and Cameroon.
Enforce the administration and finance policies/procedures in compliance with INSO SOPs, laws and donor requirements at INSO Nigeria and Cameroon programs.
Enforce and monitor HR, logistics/procurement policies in compliance with INSO SOPs and donor requirements; The RAM must supervise all HR & procurement contracts prepared by the CAMs before handing them over to the CD for signature.
Develop and implement a proper internal control to protect the programme’s assets (cash and equipment);
Ensure the programme is in compliant with local laws, in regards with financial reporting, labour laws and taxation;
Provide technical support to the Country Director in all administration, finance, HR and logistics matters.
The RAM is the direct responsible for the Cameroon and Nigeria missions’ communications with HQ Finances Department for accountancy, donor reporting and audit purposes, as well as with HQ’s HR Department. S/he shall ensure the programs satisfy all mandatory requirement in external local audits and use the value of those to improve internal process.
Mandatory requirements:
Fluent in French and English (written and spoken);
Minimum of two (2) full years in NGO financial management and administration at field level;
Donor/contract management experience and donor policy knowledge (ECHO, DFID, USAID/OFDA);
Degree in Accounting, Administration and Finance;
Understanding of humanitarian principles and practices;
Diplomacy and communication skills.
Preferred characteristics:
Experience with logistics;
Experience in Human Resources Management;
Experience in staff training and capacity building;
Previous experience in administering projects in Nigeria or/and Cameroon;
Experience with managing internal and external audits.
Key Personal Competencies:
Well organised and capable to deliver work on deadlines;
A people manager;
A good listener;
An effective communicator;
Excellent analyst;
Team player;
Excellent interpersonal skills.
Terms & Conditions:
12-months contract with expected start date of 01 August 2017, 4 calendar days annual leave per month and 3 days of R&R every three months, global medical coverage and AD&D coverage. For more details go to http://www.ngosafety.org/ram_nc
HOW TO APPLY:
Interested persons are requested to send the following to jobs@ngosafety.org before 30 June 2017.
And ensure to reference ‘INSO RAM, NIGERIA” in the subject line of your email. Only shortlisted candidates will be contacted after the closing date.
Cover letter specifying how you meet the mandatory requirements, your motivation in applying and what you hope to bring to INSO (2-pages maximum).
Up to date CV (2-pages maximum).
Please do not send any additional information (certificates, etc.) and keep the total size of your application under 2MB if possible.