Main Purpose of Job
The Contract Finance Assistant is responsible for assisting the Finance Coordinator and Head of Finance and Operations with safeguarding the assets (financial and physical) of HKI and ultimately the donor against fraud, loss or misuse.

General Responsibilities
In collaboration with the Finance Coordinator, carryout the following responsibilities:
Review bank vouchers and prepare expense pre accounting requests
Prepare and verify salaries cost allocations and other cost allocations
Check and verify the accuracy of bank reconciliations
Carry out payroll review against staff files
Carry out payment / activities request review
Reviews and approves payment
Ensures the effectiveness of approvals.
Properly code all transactions.
Control and enter all expenses from the petty cash,
Blank cheque custodycheque preparation
Uploading approval from the Procurement / other Finance Team
Cheques raised and signed by approved signatories.
Bank voucher preparation
Cash tracking of incoming and outgoing transactions.
Petty cash custody & reconciliation
Accrual statements management
Prepaid statements management
QB data entry (Payment & Retirement)
Review of retirements
Supplier withholding tax statements
Supplier withholding tax payments
Office Tax compliance
Donor Budget preparation & monitoring
Donor report preparation & reconciliation
Preparation and submission of WTR
Preparation and submission of Month end reporting package
Preparation and submission of Year end reporting package
Preparation and submission of IFRS Financial statements
Preparation & submission of Year end HQ audit
External audit preparation & follow up
HKI Budget preparation
HKI shared cost budget monitoring
Payment of expenses, including per diem and transport to participants during activities in the fie.
Prepare and control advances.
Assure balances of unused portions of advances are deposited into the HKI account.
Prepare deposit slips for cash to be deposited into the bank account.
Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
Maintain accounting files.
Follow up on outstanding advances and assure timely reconciliation.
Control consumption of project (petrol, electricity, water, telephone,)
Participate in the improvement of the accounting system and the system of internal control.
Create all financial reports as requested by supervisor.
Preparation of forms for payments of taxes and social security.
Other tasks as requested by supervisor
Ensure that payments are processed accurately, timely, and safely (to minimize HKI’s risk exposure).
Ensure that treasury practices in country minimize HKI’s cash exposure.
Ensure that entries are entered into financial system accurately and timely.
Ensure that month and year-end accounting activities are done accurately and in compliance with HKI policies and procedures.
Requirements

Experience / Knowledge and Sklls:
Minimum of 2 years’ experience as an Accountant
Understanding of key aspects of accounting
Experience with Donor projects
Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software
Ability to use basic accounting software (i.e. QuickBooks)
Demonstrate good judgment and sound financial “common sense”
Ability to create and monitor budgets. Understanding of the basic tenets of Cash Control, Asset Management and Bank Reconciliation
Understanding of principles of adequate documentation and of audit, and performance necessary to ensure audit compliance.
Written and verbal proficiency in English including business terminology
Strong written and oral presentation skills in English
A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with the HKI’s values
Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization
Commitment to accuracy and attention to detail
Collaboration Skills

Competencies:
Financial Management
Good ethical conduct
Monitoring / assessing performance to make improvements or take corrective action
Good communication and interpersonal skills
Commitment to accuracy and attention to detail
Excellent interpersonal skills and ability to relate to people at all levels internally and externally
Ability to plan, balance and cope with competing priorities
Good written and verbal communication skills
Ability to manage teams, initiate and organize work
Ability to establish priorities in a time-sensitive environment and meet deadlines

To apply
Interested and qualified candidates should send a comprehensive Resume with a Cover Letter as ONE MS Word document to: nigeria.recruitment@hki.org using the “Position Title” as the subject of the email.
Application Deadline: 17th January, 2020 (Time: 5PM)
Note
Applications will not be accepted after the above stated closing date
There are no relocation allowances available for this position.