Responsibilities
Coordinating schedules, organize meetings and take minutes of minutes.
Distributing memos and reports and ensuring employees are kept current of necessary company news and information.
Prepare monthly reports on expenses and office budgets.
Handle sensitive information in a confidential manner on behalf of the company.
Answer queries by employees and clients.
Welcome and direct visitors to the appropriate department.
Screen phone calls and route callers to the appropriate department
Reply to email, telephone or face to face enquiries about the company’s products and services.
Make travel arrangements for staff, such as flights booking, car hire pick up and drop off, hotel accommodation and reservations when on out of station duties.
Ensure efficient operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies from vendor.
Source, maintain and update the Vendor Management System database.
Perform administrative duties such as filing, typing, copying, binding, scanning etc.

Qualification / Skills
Bachelor’s degree in a related field, such as office administration, may be preferred.
3 years experience in office administration.
Must have knowledge of how to use standard office equipment, such as fax machines, modern phone systems, and copy machines.
Must be commitment to excellent customer service delivery.
Excellent written and verbal communication skills and the willingness to make phone calls, emails, and other communications with clients.
Superb interpersonal skills.
Experience in using computers for a variety of tasks.
Competency in Microsoft applications including Word, Power Point and Excel
Strong analytical skills.
Ability to work independently and within a team.
Must be proactive and able to communicate properly.
Must be willingly to use own imitative to get things done.
Salary:
N50,000 – N75,000 per month.

Method of Application:
Interested and qualified candidates should send CV and Cover Letter to: monica.m@panaiglobal.com and hr.dept@panaiglobal.com using Job Title as the subject of the email.