Procurement / Logistics Officer – Abuja – Danish Refugee Council

Job Description
Logistics and Procurement:
Compliance procurement and equipment management of Yola office as defined in the Danish Refuegee Council’s Operations Handbook.
Fleet management.
In collaboration with HoLP and HoFA maintain records of inventories and tagging of all inventories.
Administration:
Management of staff travel to and from DRC Yola office (Road Travel).
Coordinate with the logistics officer based in Mubi and other offices when it comes to cargo transportation.
Manage Yola office logistics filling system (Soft and hard copies).
Procurement:
Upon the request of line manager, the Procurement/Logistics officer is to:
To undertake local purchasing in accordance with DRC’s Procurement Policy and Operations Handbook standards.
Ensure goods purchased are in accordance with specified requirements and match given specifications.
Negotiate for favourable terms for purchase, e.g. discounts and credit, and follow up with the Finance Department to ensure that payments are made to the suppliers promptly.
Ensure goods purchased are delivered to the appropriate location and/or person(s) in a timely manner, providing continuous feedback to the Procurement and Logistics Manager.
Staff reporting to this post:
Logistics Assistant/s
Storekeeper
Professional travels as per need and request of line Manager

Tasks and Responsibilities
As an integral staff member of the Danish Refugee Council, the Logistics Officer will provide support to the programme by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of logistical activities.

Fleet Management:
Provide day-to-day supervision to the Assistant Logistic Officer in to ensure all the vehicles are properly cleaned, road worthy and utilized as per the organization’s polices and maintain documentations.
Ensure that the allocation of vehicles and drivers is done in an effective manner, in response to authorized transportation requests.
Ensure issues related to maintenance are reported immediately to the Logistics and Procurement Manager and to owner of the vehicle if hired.
Ensure that copies of all Logbooks, Maintenance Reports, Fuel Reports and Mileage Reports exist in appropriate files for each month and all data are captured and reported.
Ensure fuel for vehicles and generators is well managed following DRC procedures.
Assets (Inventory) Management:
The logistics Officer is expected to:
Maintain the records of Assets, Equipment for Yola and sub offices in line with the Assets recording system for the country programme.
Ensure that the assets that are issued to staff are authorized, recorded and necessary paper work exists as per the DRC guidelines and policices.
Ensure that all assets are properly maintained and looked after. Any misuse and abuse is reported to the Logistics Manager.
Inventories and Stock Management:
Ensure that all stock items are properly stored and correctly recorded as per the guidelines and the warehouse/stores in Yola are well maintained.
Ensure that the movement of warehouse & stores inventories are correctly recorded and documented; authorized and paper work is done as per procedures.
Inform the relevant Programme staff/managers upon the receipts and dispatches and coordinate with them, as it may be necessary. Allow requesters inspection of items upon delivery.
Ensure stock movement documentations are updated and stock reports are produced on time.
Ensure stocks Reports are circulated to all sector Managers biweekly or on monthly basis and per request.
Power Systems Management:
Ensure all power generation equipment, electric appliances and power systems are well maintained
Ensure issues related to power systems are timely reported and solutions are sought under the guidance of the Logistics Manager.
Monthly reports of use and maintenance are produced and submitted to the Logistics Manager and head of base.
Transportation & Freight:
Arrange for transportation of goods as required and ensure accurate documentation maintained.
Arrange for the distribution of programme supplies as per plan and coordinate with programme teams.
Ensure safe transportation of programme mail pouches to the field offices and the relevant procedures are adhered to by the drivers and mail carriers.

General Work and Filing:
Implement standard DRC logistics systems and procedures
Provide training and support to other logistics colleagues when requested.
Ensure health and safety policy is implemented and matters related to are reported to the designated responsible manager.
Provide technical inputs on procurements related to vehicles, generators & power systems and other technical items required for logistics operations.
Ensure all paper work is kept according to DRC’s policies and procedures of and filed neatly with supporting documents in respective files.
Undertake any other reasonable duties requested by line manager, where they do contradict the organization’s policies.

Key Requirements
Education:
Bachelor/Higher Diploma in Logistics or equivalent in Administration, economics, IT or business.
Essential:
Progressive 2-5 years of experience in handling logistics and procurement preferably in an INGO.
Fluency in written and spoken English. Fluency in local spoken languages such as Hossa, Fulani, etc.
Must have strong reporting and communication skills and excellent computer skills in MS Word & Excel.
Knowledge & experience of dealing with service providers and contractors and management.

Desirables:
Flexible & willing to work in a remote setting & to travel to other project locations.
Ability to work under pressure to deadlines and stress.
Ability to work independently on his or her own initiative
Strong team and interpersonal skills
Strong analytical and negotiations skills
Willing to travel to DRC offices within Nigeria.
Conditions
Availability: End August/Early September 2016
Salary and conditions: In accordance with Danish Refugee Council’s Terms of Employment;

Application Closing Date
20th August, 2016

Method of Application
Interested and qualified candidates should send their application with a Cover Letter outlining your interest and qualifications and CV’s in English to: drc-hr-ng@drc-nigeria.org
Or
Hand delivery to:
Abuja Office,
House 22,
Road 45, John P. Hirse Street,
Abuja.

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