Fleet Officer – Abuja – Catholic Relief Services

Purpose
The position of Fleet Officer is to oversee the daily effective and efficient running of the project vehicles in the CRS GF unit while ensuring proper maintenance of these project assets is carried out.

Primary Function
This position amongst other things will specifically ensure proper tracking and diagnostics of vehicles, manage drivers, fleet security, fleet maintenance and replacement (if necessary).

Job Responsibilities
Fleet Maintenance:
Oversee the repair and maintenance operation for all project vehicles in the country office and sub-offices.
Oversee assigned fleet’s operations and make direct reports to the GF Admin. Officer on fleet performance and other operational requirements
Coordinate vehicle concerns and issues with the GF Admin. Officer.
Work with the drivers to ensure a regular maintenance schedule for all vehicles and ensure that log books are kept up to date.
Manage the service contracts for fueling of vehicles to ensure proper use of fuel rations; maintain log and account for fuel and oil storage tanks
Research and develop specifications for vehicles, equipment, supplies and materials.
Plan/develop and execute a vehicle and equipment replacement schedule.
Determine the need and benefits of out-sourcing vehicle repairs or services.
Negotiate and establish repair cost or parts pricing with commercial vendors.
Work with the Security Manager on activities related to dispatching, routing, and tracking vehicles
Obtain and maintain annual inspections by regulatory authorities or in line with contractual obligations from counter-parties
Maintain daily inspections
Conduct local safety meetings
Oversee and schedule fleet maintenance and repairs
Oversee proper maintenance of parts and other consumables’ inventory
Responsible for operations ground safety
Inventory Management, Documentation and Reports:
Maintain equipment records in accordance with federal, state and local laws, policy or regulation.
Collect log books from each vehicle at the beginning of every month and summarize the data and report for management use
Provision of monthly vehicle maintenance reports
Provide reports on vehicles attracting unusually high maintenance costs
Ensure faults on vehicles are identified on time and secure approval from the relevant supervisor before they are submitted for repairs. Ensure accidents are promptly reported
Maintain files by vehicle in a complete and up-to-date manner. Files to contain all information pertaining to a particular vehicle, including Fixed Asset Notice Forms, COF, Tax, Insurance, Accident Reports and maintenance details
Provide mileage and amount of fuel used per vehicle, through vehicle log books and regularly provide reports to monitor and control
Make sure that each vehicle always has a vehicle logbook and they are properly, accurately and consistently filled in.
Procurement:
Review/process purchase requisitions for parts and supplies; review vendor bid responses for tools, equipment, parts and services; monitor expenditures.
Prepare annual bid list for parts and supplies.
Human Resource:
Manage the driver’s time sheet and over time charges, ensuring the overtime is not excessive and time sheet are properly completed.
Manage the Performance Review process of the driver pool, ensuring that driver’s self-assessment forms are properly completed and submitted in time.
Make and advise recommendations to Human Resources Department, through the GF Admin. Officer and the Gf Human Resources Officer, on training, annual leave or off-days, scheduling, reprimanding, hiring, and termination of recalcitrant employees
Develop, maintain and ensure adherence to disciplinary procedures and drivers’ orientation program
Plan, organize and manage the work of subordinate staff to ensure that the work is accomplished in a manner consistent with organizational requirements.
Perform related work as required.
Supervision:
Supervisethe drivers in the CRS GF unit.
KeyWorkingRelationships
Internal: Management Team, Finance staff, GF Program staff and all other CRS Staff Country Programs.
External: Representatives of other Projects, Contractors, Government representatives and clients of the CRS Nigeria Program, Vehicle dealers and repair agencies, Insurance agencies, FRSC, VIO.
Agency-wide Competencies (for all CRS Staff)
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
Serves with Integrity
Models Stewardship
Cultivates Constructive Relationships
Promotes Learning
Minimum Qualifications and Experience
Bachelor’s Degree in Business Administration, Mechanical Engineering and any other related qualification.
A certification in Motor vehicle mechanics or Transportation will have an added advantage
Certificate in Defensive Driving.
Must be a matured, motivated, problem solving individual with high levels of initiative;
Minimum of five years of relevant administrative management experience, preferably with an International Organization at least three of which must be at a Managerial level;
Prior experience in supervising staff at various levels of responsibility in a structured work environment
Demonstrate excellent written and oral Communication skills
Must demonstrate a good understanding of contemporary management best practices
Must have excellent research and facilitation skills
Excellent people skills;
Demonstrate high level of initiative, diplomacy and tact
Excellent knowledge of computer software – MS Office and Excel especially;
Must be flexible and be able to work independently and as part of a team.
Good supervision skills and report writing
Proven level of integrity and honesty
Willingness and ability to travel to field locations regularly and sometimes on short notice

Application Closing Date
12th December, 2016.

How to Apply
Interested and qualified candidates should download the “Application Form Below” and send with a detailed 3-page resume in a single file word document to: NG_HR@global.crs.org

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