Area Coordinator – Action Africa Help – International – Maban, Upper Nile State

Job Summary:
The Area Coordinator (AC) is responsible for leading and managing AAH-I operational team in Upper Nile State. As the most senior representative for AAH in the project location, the Area Coordinator is responsible for representation to the local authorities and to donors, and for coordination with other NGOs and UN agencies. The Area Coordinator is responsible for coordinating the implementation of all AAHI projects within the location and ensuring adherence to quality and accountability commitments. The area Coordinator ensures that AAH policies and procedures are adhered to by staff. As a member of the AAH Program’s Senior Management Team the Area Coordinator contributes to strategic decision making and shaping of the overall strategy for AAH-I South Sudan Country Programme.

Duties & Responsibilities
1. Program Strategy
· Contributes to the development of AAHI-SS strategy and the operationalization of this strategy through projects that are implemented in Upper Nile State.
· Ensure AAH’s mission, values, and the Programme objectives are communicated amongst project staff and facilitate input from project staff in the strategic planning process.
· Represent the project area in SMT discussions, reviewing security management, progress against strategic objectives, budget expenditure, Human Resources, and any other operational concerns.
· Assist the Country Director and HR Manager in defining required team composition and organizational structure for the project team in accordance with the AAH staff grading structure.
2. Project / Support Function Management
· Ensures timely project implementation in line with the agreed Project partnership agreement and following AAH-I policies and procedures.
· Has overall financial oversight and monitors the Project budgets in consultation with the Managers and finance staff in the area.
· Contribute to development of project proposals (narrative, log frame, activity schedule and budget) for AAH projects within the area of operation, through providing leadership on conducting assessments and the shaping of new project proposals
· Provide interim and final project reports on projects within the area for submission to donors in accordance with the reporting schedule and the required reporting formats.
· Facilitate monitoring of the projects with project staff, to review project progress, review beneficiary feedback, identify corrective actions required, and capture learning.
· Promote and encourage an openness to welcoming feedback from beneficiaries and communities, and learning from staff
· Responsible for managing project budgets, in conjunction with the area accountant, administration and logistics staff, ensuring project budgets are phased, a procurement plan is drawn up, and assisting project staff in managing specific project budget lines, monitoring expenditure to budget and identify any corrective actions required.
· Participate in project monitoring and evaluation to assess project impact and effective use of resources.

3. Policy Compliance
· Responsible for security management for the project team in the designated area, including writing and updating the location-specific Security Plan, ensuring staff are fully briefed and trained on the agreed security measures appropriate to the area, staff understand individual and collective responsibilities for safety and security and ensuring incidents are reported, critical learning is recorded and corrective actions taken.
· Responsible for health and safety for the project team in the designated area, ensuring policy is understood by staff, and any accidents/incidents are recorded appropriately.
· Responsible for the induction of project staff posted to the area, with the support of the HR Manager, ensuring their familiarity with AAHI mission, values, Quality Standards, policies and Programme objectives and their individual responsibilities in upholding these standards and policies.
· In conjunction with the HR Manager and HR staff, ensure local recruitment is consistent with AAH HR recruitment policies, the legal context and local practice
· In conjunction with the HR Manager and HR staff, ensure HR policies and procedures are understood by the project team and implemented.
· In conjunction with the Finance Manager and finance staff, ensure financial management is in accordance with AAH financial policies and guidelines.
· In conjunction with the Logistics Manager and logistics staff, ensure logistics systems (procurement, transport, storage, communications, estate / buildings management, asset management etc) are in accordance with AAH logistics systems and policies.
· Ensure project completion, filing and archiving procedures are implemented.
Required qualifications, competences and experience

Qualification
· University degree or equivalent in an area that is related to the project objectives, with a focus on a relevant field
· Professional qualification in project management.
· At least 10 years of senior management experience (with 5 years of experience as head of programs or deputy country director.)
· Solid experience in design implementation and monitoring and evaluation of integrated/ multi-sectorial emergency relief and development projects.
· Extensive experience managing strategic relationships with donors, government agencies, other NGOs and communities.
· Solid experience in managing diverse teams and budgets (at least $2m per year)
· Extensive experience in management and operationalization of strategic plans.
· Previous working experience in South Sudan is highly desirable.
· Entrepreneurial orientation, self-starter able to work independently and cope with demanding work situations in complex setting.

A. Skills and Competence:
· Strong management and supervisory skills and experience.
· Demonstrated leadership ability in strategizing and coalition building.
· Strong analytical (both political and organizational) skills with good attention to detail.
· Ability to provide coaching, mentoring and leadership to team members.
· Commitment to and understanding of AAH-I’s values

HOW TO APPLY:
Please send your cover letter outlining how your skills and experience meets the Person Specification along with your CV to HR AAH-I/ UNHCR Logistics Base, Juba through recruitss@actionafricahelp.org before 16th July, 2019.

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