Executive Assistant – Institute of Science and Technology Yenagoa

Responsibilities
Managing the day-to-day operations of the office
Organizing and maintaining files and records
Planning and scheduling meetings and appointments
Managing projects and conducting research
Preparing and editing correspondence, reports, and presentations
Making travel and guest arrangements
Providing quality customer service
Working in a professional environment
Skilled in Social Network and media management
Skilled in basic Microsoft applications including word, spreadsheet, PowerPoint
Website development and management
Data Entry

Other Responsibilities:
Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and supervising other support staff; and customer relations.
Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Sensitivity to confidential matters may be required.
Responsibilities include those described for office/facilities manager, but the position requires more extensive experience and management skills.
Duties may include selecting office vendors and supervising purchasing processes, directing mailroom and maintenance staff, and coordinating regular building safety checks and ergonomics training for staff.
Other Associated Responsibilities:
Coordinates various office support services, including purchasing and facilities management. Requires strong communication skills and some accounting knowledge.
May include supervision of office administrative staff.
At some companies, this role may take on HR responsibilities.

Qualification
Bachelor’s degree with at least 2 years working experience in a similar position required.

Remuneration
Negotiable

Application Closing Date
12th May, 2015.

How to Apply
Interested candidates should send maximum of three (3) page CV including a passport photo via email: instituteofsciandtechyenagoa@gmail.com to the Director Human Resources, Institute of Science & Technology, Yenagoa.

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