Personal Assistant – Lagos – Mikano International Limited

Main Duties and Responsibilities
Provide a high quality secretarial and organisational support service.
Effective management of the electronic diary, assessing priority of appointments and reallocation as necessary.
Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up.
Word processing correspondence, memos and reports from written copy or audio tape and preparing presentations.
Receiving and dealing with telephone calls professionally, re-directing or taking messages and using initiative to deal with queries.
Sorting, distributing and responding or drafting responses to incoming mail in a timely and efficient manner.
Organising and maintaining effective filing systems.
Acting as a key liaison point between the senior managers and other key parties, setting up meetings as appropriate and maintaining good communications.
Making travel arrangements, booking accommodation and processing claims for expenses.
Providing high quality and professional office hospitality to visitors
Providing cover for other senior PAs as required.
Any other duties as may reasonably be required, consistent with the grade of the post

Person Specification
Experience as a Personal Assistant to senior management.
Experience of electronic diary management.
Excellent team working skills with the ability to work collaboratively and co-operatively with colleagues.
Ability to organise and plan own work.
Exceptional interpersonal and communication skills, including the ability to ensure effective communication with a wide range of contacts both internal and external to the University.
Ability to assimilate large quantities of written and verbal communication quickly and produce accurate, timely minutes.
Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy.
Demonstration of the ability to work under sustained pressure and to tight deadlines.
A flexible, pro-active approach to work including the ability to prioritise and re-prioritise to achieve successful outcomes.
Ability to work on own initiative.
Ability to deal with sensitive information with discretion and to maintain confidentiality at all times.
Excellent IT skills including working knowledge of word processing, spreadsheet and presentation software packages.
Relevant qualifications.

Application Closing Date
3rd December, 2015.

How to Apply
Interested and qualified candidates should send their CV’s to: recruitment@mikano-intl.com Position applied for as the subject.

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