This job will require you to work closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis.
You will help a manager to make the best use of their time by dealing with secretarial and administrative tasks.
Duties and Responsibilities
Devising and maintaining office systems, including data management and filing;
Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
Screening phone calls, enquiries and requests, and handling them when appropriate;
Meeting and greeting visitors at all levels of seniority;
Organising and maintaining diaries and making appointments;
Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
Carrying out background research and presenting findings;
Producing documents, briefing papers, reports and presentations;
Organising and attending meetings and ensuring the manager is well prepared for meetings;
Liaising with clients, suppliers and other staff.
Skills and Qualifications
Bachelor’s Degree from an accredited university.
Minimum of 2 years of progressive experience in an administrative role. Previous experience in oil and gas is an added advantage
Strong interpersonal and relationship management skills (communication and presentation skills – ability to present/communicate complex concepts concisely).
Ability to communicate with influence and quickly build credible relationships.
Strong Microsoft Office skills (Excel and PowerPoint).
Discretion and an understanding of confidentiality issues.
Ability to work under pressure and to tight deadlines.
Key Performance Indicators:
Response time to relevant administrative requests
Proficiency in managing the flow of the Managing Directors schedule
Work is primarily done in a business/office environment
Some degree of travel is to be expected.
Application Closing Date
28th February, 2018.
Method of Application
Interested and qualified candidate should send their CV’s to: firstname.lastname@example.org